The team at Trixstar has been hard at work developing event concepts and guidelines to produce safe events amidst this ongoing pandemic. In these unprecedented times, we are striving to go above and beyond industry standards and set a new bar to ensure we protect our colleagues, stakeholders, artists and attendees. Enhanced measures aim to provide everyone with assurance and confidence that our events have health and safety as the number one priority. In order to do this (or get approval to put on the events in the first place) everyone must work collaboratively to ensure the biosafety measures that we have put in place are practical, effective and considered best practice for the industry.
Event plans should now revolve around these four cornerstones of an all secure standard:
1. Physical Distancing
- Crowd Density
- Seating
- Ticketing & Box Office
- Staggered Admission
- Site Planning
- Egress
- Transportation
- Set Up & Tear Down
- Production Rooms
- Food & Beverage
- Washroom Facilities
- Monitoring & Control
- Performances
- Smoking Area
- Activities
2. Cleaning & Hygiene Countermeasures
- Cleaning Regime
- Hand Washing
- Waste Management
- Production/Staff Rooms
- Stage & Equipment
- Personal Hygiene Supplies
3. Protect & Detect
- Contact Tracing
- Attendee Screening
- Temperature Screening
- Face Masks & Coverings
- Venue Amenities
- Security
- Quarantine Area
- First Aid & Medical Support
- Sneeze Guards
- PPE
- Breaks & Meals
- Emergency Response Plans
- Employee Sceening
- Health Authority Engagement
- Recommended Testing
- Staffing Contingency
4. Communication
- Event Website
- Social Media
- Emails
- Marketing Partners
- Event Signage
- Public Address
- Staying Informed
- Mitigating Risk
- Feedback From Stakeholders
The above points should all be expanded on in your event plans in great detail explaining how you will mitigate risk overall in relation to COVID-19. Depending on your events location, type, size, venue, etc, there may be more to add or tweaks to make but this should give a great foundation to start on! Various stakeholders and contractors will have to be heavily involved in the planning stages as well as logistics and operations are affected on all levels.
Check this concept out in FULL detail with this free downloadable event proposal!
We have worked with many clients on detailing the above and would love to work with more organizations on getting their doors open in the quickest and safest way possible. Lots of these measures/guidelines will be in place at venues for a long time into next year (or longer) and we'd love to save your management team loads of time by sharing our mitigation strategies in full detail! Chat with our Vice President Chris Schoengut (This email address is being protected from spambots. You need JavaScript enabled to view it.) and let's nail down some solutions for your event!